BDIYI LOGO

Privacy Policy / Terms & Conditions / Constitution

Bradford and District Iyengar Yoga Institute

PRIVACY POLICY:

  1. What information do we collect?
  2. Using and sharing your data
  3. Security of personal data
  4. Date access and updates
  5. Contact details
  1. What information do we collect?

BDIYI holds different data about members and non-members.  By joining BDIYI as a member, or by booking to attend an event at BDIYI, you are giving your consent to us to hold this data.

When you join BDIYI or renew your membership, we ask you to tell us your name, address, phone number and email address; and who your teacher is, whether you are a teacher yourself and if so, what level teaching certificate you hold.

To book events on our website, we ask non-members you to tell us your name, address and email address.

The BDIYI uses “cookies” placed in the browser file to help us collect general information about the behaviour of visitors on our site. This helps us to constantly monitor and improve our website’s functionality. Most browsers allow you to refuse to accept cookies. You may decline, disable or delete cookies whilst visiting this website but this may affect the usability of the site.

At our events we take photographs for marketing purposes which are solely for the use of the BDIYI. If you do not wish to appear in a photograph please let the event organisers know in advance.

2. Using and sharing your personal data?

Any personal information that you do provide us with is used exclusively by the BDIYI to inform you of current and future activities relating to the BDIYI as described in this website (yoga workshops etc).

  • Allow you to book BDIYI events.
  • To register you for events, and to process payments.
  • To keep a record of your attendance and membership status.  
  • To communicate with you by email/post/text. These communications include receipts for your purchases and information about current and future events.
  • When your membership is coming up for expiry.
  • Any last-minute changes to events.   
  • Contact you about information that is relevant to you, through our mailing.
  • Market our events on the website, social media and newsletter.

When you join BDIYI either as a member or book an event with us you will receive an invite to join our mailing list.  You can unsubscribe at any time either by clicking the link in the email or by emailing secretary@bdiyi.org.uk with the subject line “UNSUBSCRIBE”.

We send emails and two newsletters annually to the mailing list with relevant information about BDIYI or IY(UK), or relevant Iyengar yoga news.  We use Mailchimp to do this. We gather statistics around email opening and clicks using industry standard technologies including clear gifs to help us monitor and improve our e-newsletter.

For non-members we hold this information so we know who is booked in to our events. When you book an event with us, we will also subscribe you to our mailing list so we can keep you informed about information that is relevant to you.

We use legitimate business interest and will treat the personal information that you have supplied to us in accordance with our responsibilities under the General Data Protection Regulation Act 2018 as it applies in the EU and will not pass it to any outside organisations or individuals unless we are required to do so by law.

3. Security of personal data

We will not share any personal details with any other third parties without your agreement, unless required in order to fulfil our contract with you or allowed by law.  The BDIYI uses industry standard technology to ensure the security of your data, and makes every effort to protect against the loss, misuse and alteration of any data provided to us.

Current members of BDIYI

We are part of Iyengar Yoga (UK) and your membership fee for BDIYI includes your annual subscription to IY(UK).

Iyengar Yoga (UK) holds their own membership database, which is separate to BDIYI’s database.  We share data with them for the purpose of ensuring that both databases are up to date.  To find out more about Iyengar Yoga (UK) please visit their website.

We do not share your personal data with any other organisation or person.

Previous members of BDIYI and non-members of BDIYI

We do not share your personal data with any organisation or person.

We will only share your personal data between the BDIYI committee members for the use as outlined above. Any paper documents containing your personal data e.g. booking forms are destroyed after they have been processed. Your data may be transferred onto electronic documents so we can review/analyse our events. Your personal data is stored securely on password protected documents. It will be retained for up to 2 years since your last contact with us, it will then be destroyed.

In addition, when you book for events offline (i.e. not through our website) we will keep a written record of your booking.  This will be destroyed after the event.

4. Date access and updates

There are three groups of people who can access your data:

  • The Iyengar Yoga UK membership team, who process and manage membership applications
  • The website team, who manage the website
  • BDIYI committee, who is responsible for communicating with you

We will update our details when:

  • You ask us to
  • IY(UK) provide updated information that you have provided to them.

5. Contact details

Please email secretary@bdiyi.org.uk   if you have any questions or concerns, or for any requests to provide or delete the data we hold about you.

Bradford and District Iyengar Institute

TERMS AND CONDITIONS:

Use of this site constitutes an agreement between the Bradford and District Iyengar Institute of the United Kingdom, hereinafter known as the BDIYI, and the user, subject to the following terms and conditions.

1.Website

    1. Use of Content and Copyright
    2. Website Changes
    3. Website Disclaimer
    4. Class listings

2. Event Cancellation

3. BDIYI event cancellation

1.1 Use of Website Content and Copyright

1.1 All intellectual property in the website and its contents including, but not limited to, layout, design, images, copy and trademarks are and remain the property of the BDIYI.

1.1.2 Content from this site may be copied for personal use only; any replication of the content, layout or code for any other business purpose without specific consent constitutes copyright infringement.

1.1.3 No part of this website may be copied or distributed to any third parties.

1.1.4 The BDIYI cannot guarantee that the content on this website will be uninterrupted or error free.

2.1 Website Changes

We are continually seeking to improve our website, therefore we reserve the right to make changes to it and to these terms and conditions at any time. Use of the website after such changes constitutes acceptance of any modifications.

3.1 Website Disclaimer

3.1.1 The information on this site is provided on an ‘as seen’ basis. We try to ensure the accuracy of the information recorded on this site and welcome any amendments.

3.1.2 The BDIYI makes every effort to minimise disruption caused by technical errors. However, some data or information on this site may have been created in files or formats which may contain errors, and we therefore cannot guarantee that our service will not be interrupted or otherwise affected by such problems. The BDIYI accepts no responsibility with regards to such problems (including, but not limited to, failure of performance, computer virus, communication line failure, alternation of content) incurred as a result of using this site or any link to external sites.

3.1.3 The information contained within this site does not constitute medical advice.

3.1.4 The BDIYI is not liable for the conduct of any other user of this site, but seeks to regulate and control the content of this site at all times.

3.1.5 Any information disclosed by you on public areas of the website and social media pages, such as the teachers Facebook group, will be treated as non-confidential information. The BDIYI reserves the right to remove any such material not deemed to be in keeping with the ethos of the BDIYI and its website.

4.1 Class Listings

4.1.1 The BDIYI makes every effort to ensure the class listings are up to date however we strongly suggest that you contact the teacher in advance of attending a class.

4.1.2 The class listings shown are for BDIYI teacher members only.

2. Event Cancellations

2.1 All bookings are subject to a cancellation charge of £5. Seven days’ notice is required to receive a refund. If less notice is given no refund will be given.

Requests are considered active on the day they are received. Working days are Mondays to Fridays inclusive. Requests for cancellations after the event will not be considered.

2.2 Refunds will only be made to the person who purchased the tickets.

2.3 Substitutions are allowed at any time on condition that the BDIYI is informed of the name and details of the substitution in advance of the event.

3. BDIYI event cancellation

The BDIYI reserve the right to cancel an event in whole or in part if circumstances arise which would make it non-viable. We will make every effort to give as much notice as possible. In this situation we will provide a full refund to participants

Bradford and District Iyengar Yoga Institute.

CONSTITUTION:

1. Title

The name of the Society shall be the “Bradford and District IYENGAR Yoga Institute”, referred to in this constitution as “the Institute”.

2. Objects

  1. To promote public understanding of the principles of Yoga established by Yogacharya B. K. S. Iyengar (Iyengar yoga).
  1. To co-ordinate, throughout the area, classes for the instruction and training of the public in the principles of Iyengar Yoga, and to arrange and provide for the holding of demonstrations, meetings, lectures and classes.
  1. To register all persons subscribing to the Institute to the Iyengar Yoga (UK) Limited and to pay the Iyengar Yoga (UK) Limited membership fee on behalf of such persons.
  1. To issue a news sheet or periodical publicizing its activities.
  1. To maintain links with other Iyengar Yoga Institutes and to send a representative to Iyengar Yoga (UK) Limited meetings.
  1. To foster a friendly community sprit and encourage harmony and unity amongst members

3. Membership

(a) A person who subscribes to the Institute an annual sum shall be an ordinary member of the Institute and shall be entitled vote at all general meetings of the Institute so long as her/his current subscription due on the 1 April of each year has been paid, but a person whose subscription is more than 2 months in arrears shall cease to be a member.

(b) The Institute Committee may in its discretion refuse to accept any person as a member of the Institute.

4. The Institute Committee

  1. The Institute shall appoint at the Annual General Meeting an Institute Committee to be constituted as a Chairperson, Honorary Treasurer, Honorary Secretary and up to other and as many other office bearers deemed necessary.

(b) A representative to the Executive Council of the IY(UK) Ltd will be appointed from the membership once the membership reaches 50.  Nominations to be requested through the normal communication channels, and if more than one volunteer, there should be an election

1: When a potential vacancy is identified, actual or imminent, that vacancy should be advertised to all Institute members.

2: Nominees can be teachers or non-teacher members of the Institute.

3: Nominees can either be existing members of the Institute’s Executive or ‘ordinary’ members.

4: Nominees should have a proposer and a seconder, both of whom should be members of the Institute

5: If only one nomination is received, voting in an election contest is unnecessary, and the Institute Executive shall appoint that sole nominee.

6: If more than one nomination is received, then an election contest must be held and the whole membership of the Institute should be given the opportunity to vote.

7: A minimum of 3 weeks must be allowed between the call for nominations and any resulting election.

8: The Institute can decide on the best method of polling their membership as long as fair and democratic process is followed.  Examples of ways votes could be collected are electronically, by post or by hand.

9: When the representative is elected s/he must become or remain a member of the Institute’s executive

10: The maximum term of office is 3 years.  After this, a representative may stand for re-election for a second term of three years.  After this second term, the representative must stand down for at least three years and may then stand for election again.  In the event of the rep becoming an officer of the IYA, then they will be subject to the normal rules governing terms of office of IY(UK) Ltd Executive Council members.

(c) The Institute Committee shall fill vacancies and appoint such sub committees as it thinks fit.  Any such Committee shall report its proceedings to the Institute Committee.

5. General Conditions relating to Committees

  1. The quorum of the Institute Committee shall be four people
  1. The Institute Committee shall hold meetings at least twice a year and not more than nine months shall elapse between the date of one meeting and that of the next.

6. Meetings of the Institute

(a) In each year there shall be one Annual General Meeting of the Institute which shall be held not later than six months after the end of the financial year of the Institute.

(b) Not less than 14 days’ notice of the Annual General Meeting shall be sent to every member.

(c) A Special General Meeting of the Institute shall be called by the Institute Committee on not less than 30 days’ notice if so requested in writing by not less than twenty of the members of the Institute.  The notice of requisition shall include the business to be discussed at the Special General Meeting and no other business shall be discussed.

(d) There shall be a quorum when 5 members including one of the Honorary officers are present.

(e) All motions shall be in writing agreed by the proposer and seconder and shall be delivered to the Chairperson and read by them before any debate.

(f) Any matter shall be decided in the first place by an open vote but the Chairperson may order a secret ballot and must do so if it is required by more than five members.

(g) The Institute Committee shall have power to make regulations enabling members unable to be present to vote by proxy or in writing including email.

(h) The matters to be dealt with at the Annual General Meeting shall include:

(i) The elections to the Institute Committee.

(ii) The appointment of the Auditors of the Institute if the size of the turnover warrants such action.

(iii) The receipt of the Report of the Institute Committee and sub Committees on the previous year’s work, the receipt of the balance sheet and income and expenditure account for the preceding financial year.

7. Functions of the Institute Committee

The Institute Committee shall control and provide for the administration of the affairs of the Institute and in particular:

  1. Formulate and give effect to the general policy of the Institute.
  2. Give guidance to the sub and other Committees and consider reports from them.
  3. Fix the amount of the annual membership subscription.
  4. Generally act in the name of the Institute.

8. Officers

  1. The President of the Institute shall be Geeta and Prashant Iyengar.  The Institute Committee shall appoint a new President to fill any vacancy in the office of President.
  1. The Honorary Treasurer shall be responsible to the Institute Committee for the proper keeping of the Institute’s accounts and shall have power to give receipts for all monies paid to them and shall administer the funds of the Institute.
  1. The Honorary Secretary shall attend meetings of the Institute and the Institute Committee and shall be responsible for the day to day management of the affairs of the Institute.
  1. The Chairperson shall be the chairperson of any meeting at which he or she is present. In his or her absence the meeting shall elect a chairperson.  The chairperson of any meeting shall have a casting vote.
  1. Minutes of all meetings of the Institute shall be kept electronically. At every meeting of the Institute minutes of the last meeting shall be reviewed and signed by the Chairperson if correct.
  1. The Institute Committee may appoint and pay such legal and financial advisers as shall from time to time be necessary for the carrying out of the work of the Institute.
  1. The Institute Committee shall maintain such banking account or accounts in the name of the Institute into which shall be paid all sums of cash for the time being belonging to the Institute (other than petty cash not exceeding £100 or such higher sum as shall be agreed at a General Meeting).  Cheques shall be signed by two members of the Institute Committee.

9. Accounts

(a) The Institute’s financial year shall end on the 31st March in each year.

(b) The Institute Committee shall cause proper books of account to be kept with respect to:

(i) all sums of money received and spent by the Institute

(ii) the assets and liabilities of the Institute.

(c) The books of the account shall give a true and fair view of the affairs of the Institute.

  1. The books of account shall be available for inspection by any member at such time as the Institute Committee shall decide
  1. . Distribution of assets

In no circumstances can any profit be distributed to members, but any assets accumulated shall be re-invested in the Institute or used to further the aims and objectives of the Institute.

11. Amendments to the Constitution

  1. Any clause of the Constitution may be altered by a majority of two thirds of the members of the Institute voting in General Meeting in person or by proxy.
  1. Any proposal must be communicated to the Chairperson in writing at least thirty-five days before the meeting at which the proposal is to be moved and the notice of such meeting shall include the text of the proposal.

12. Power of decision

Any matter not provided for in this constitution, or any question over the interpretation of it shall be dealt with by the Institute Committee whose decision shall be final and where there is conflict between any of the rules the key rule will take priority.

11. Dissolution

Any disposable assets remaining upon dissolution of this institute after outstanding liabilities have been cleared shall be given or transferred to any other body with similar aims and objectives or any charity as the committee shall think fit.

Copyright BDIYI 2018  –  All Rights Reserved